Everyone thought someone else was dealing with it

Sound familiar?

• Tasks live on notes, in group messages and in people’s heads — and everyone thinks a different list is the real one.
• The mozzarella runs out on Saturday night because nobody said it was getting low.
• Someone calls in sick, and only in the morning does it turn out whose appointments nobody is covering.
• Decisions sit waiting because nobody knows they are waiting for you.
• Finished work stays on the list until nobody takes the list seriously any more.
• Who does what by when is agreed out loud — and forgotten out loud.

What you get back

One list for the whole business that partly writes itself: what Capwork notices — material running low, a deadline coming due, a sick note with uncovered appointments — becomes a task for the right person and disappears by itself once the cause is gone. Whatever needs your decision arrives as a suggestion to approve, not as a surprise.

How Capwork fixes it

1. 1

   One list, three views

   Every task in the business as a list, as a board where you drag cards between statuses, or in the calendar. Filters show what you need right now, and anything overdue carries a badge.

2. 2

   Capwork suggests, you decide

   Suggestions arrive as approval tasks: reorder a material that has dropped below its minimum, schedule maintenance after a damage report, take the steps that follow from a message in the inbox. You approve, or reject with a reason. Approve a reorder and you see the finished message to the supplier, can change it and send it with your confirmation — nothing is ordered by itself. If sending fails, it becomes a task to order by hand.

3. 3

   Tasks that create and close themselves

   A vehicle’s inspection, service or insurance coming due, low stock, a calibration due, a deadline on a job, a job that has stalled, a messaging channel with problems, sick leave about to end: Capwork raises the task when the time comes and closes it once the cause is gone.

4. 4

   When someone is off, the right person knows

   If someone is off sick and appointments or tasks are left uncovered, their manager gets a task — their direct manager, otherwise the team lead, otherwise the owner; anyone who is away themselves is skipped. If none of them is in, the task stays unassigned in the task list until someone picks it up. The cover review is built right in: hand the work to a qualified colleague, release it, or ask the customer to rebook. Once everything is covered, the task closes itself.

5. 5

   The bell shows what is waiting on you

   Pending approvals and high-priority or urgent system tasks assigned to you gather in one place. You see at a glance where your decision is needed.

6. 6

   Tasks are tied to the rest of the business

   A task links people, vehicles, materials, tools, jobs and conversations; the materials and tools it needs are reserved for it. Planning happens in order planning — the planned work then lands in the task list of whoever does it.

What you need for this

No base fee. Tasks are billed per task, once when it is created; editing, moving and completing it cost nothing. Whatever raises the tasks — stock, vehicles, team, jobs, inbox — are separate modules and billed separately.

FAQ

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