Your turnover is up. So why is there no more money in the account?
You know what you charged. What the month actually cost you is spread across a folder of receipts, a banking tab and an inbox nobody has filed. The picture only assembles itself when somebody sits down and builds it — which is why it usually gets built far too late to change anything.
AI-generated imageSound familiar?
- A busy month ends with less in the bank than a quiet one.
- Receipts pile up in the van and get entered weeks later, or not at all.
- Materials get used on a job and never make it onto the invoice.
- Invoices go out late because they are written by hand at the weekend.
- You do not know who owes you money without opening the bank.
- Your accountant tells you how the year went, four months after it ended.
What you get back
Every receipt is read the moment you photograph it and booked once you confirm, so the month’s profit and loss is there while you can still act on it rather than four months later. You can see where the money went, which customers bring in the most, and who still owes you — on the same screen, today.
How Capwork fixes it
- 1
Every invoice ends up in the same place
Photograph a paper receipt or upload a PDF and Capwork reads it — supplier, date, net, VAT, line items — and files it in the right folder. Incoming and outgoing, paper and digital, in one archive instead of a shoebox and three inboxes.
- 2
Categorising and booking happen for you
Each invoice gets a suggested category, is checked for plausibility — does the VAT add up, is the VAT ID valid, is a required field missing — and — once you confirm it — booked to the ledger with the per-rate VAT breakdown an Austrian UVA filing needs. Recurring costs are recognised as recurring, so the one that fails to arrive gets noticed instead of forgotten.
- 3
You can see who owes you, without opening the bank
Outstanding invoices grouped by how far past due they are, receivables on one side and payables on the other. It is the view you currently rebuild by hand at the end of every month, standing ready instead.
- 4
The numbers assemble themselves
Profit and loss, cash flow, tax, spend per supplier and a forward forecast, all off the same records — there when you want them rather than four months after the year ends.
- 5
Issuing invoices from your own jobs
In developmentTurning a finished job into an outgoing invoice — the right hours, the right materials, in the customer’s language — and chasing it automatically when it goes unpaid is in development. Today Capwork archives, books and tracks the invoices you issue elsewhere.
See it with real data
Open an example business with a year of invoices, transactions and categories already in place, and drill into a month to see where the money actually went. No signup, nothing to install.
What you need for this
Usage-based, so a quiet month costs less. Start with the finance archive, and add the rest when it earns its place.
FAQ
No, and it is not meant to. It gives you the operational picture between the accountant’s reports — what the month cost, what is unpaid, where the money went — and clean, exportable records so their work gets easier rather than harder.
When a vendor invoice is read, its lines are matched against the materials you already track, so a delivery updates the stock it actually refers to instead of being retyped. The match is proposed and you confirm it.
Every invoice you archive carries a per-rate tax breakdown — net, VAT and total for each rate — because an Austrian UVA filing needs that granularity even on a single-rate document. The German-language legal documents are the binding ones.
Not yet. Today it archives, categorises and books the invoices you issue elsewhere, and shows you which of them are still unpaid. Generating outgoing invoices from finished jobs is in development, so for now Capwork is where your invoices land rather than where they are written.
Overdue invoices are visible without going near the bank, grouped by how far past due they are — so you can tell at a glance whether it is one slow payer or a pattern. Sending the reminder is still your move; automatic dunning on a schedule you set is in development.
Yes. The finance module works on its own. Together with stock and suppliers, a supplier invoice also becomes the matching goods receipt and keeps the supplier record up to date — that is your choice and it is priced separately.
More you can put right
Online booking
Online appointment booking for your website
No-shows and double-bookings
Stop no-shows and double-bookings
Customer enquiries
Get every customer enquiry into one inbox
Qualifications and resources
Who is qualified, who is in, which van is free
Staff roster
Staff roster online — with bookings and hours balances
Job scheduling
Plan the week without re-planning it twice
Stock and materials
Stop jobs stalling on a missing part
Service catalogue
A service catalog in 24 languages, with product images
Customer records
Customer records that keep themselves up to date
Fleet
Fleet management: due dates, logbook and reservations
Suppliers
Supplier management — straight from your invoices
Tasks and approvals
Tasks and approvals: so nothing slips through
Stop finding out four months late
Archive one month of invoices and watch the picture assemble itself.